THE GREEN PARTY OF DELAWARE BY-LAWS
Ratified by the members of the Green Party of Delaware (GPDE) at the Annual Meeting on May 11, 2013.
Table of Contents
A. We, the members of the GPDE, declare our commitment to exist as a grassroots democratic movement. Therefore, our core operating principles include deliberation, openness, transparency, mutual respect, honesty, free flow of information, accountability, full participation, responsiveness, inclusiveness, individual responsibility, limited discretion of elected and appointed leaders, discourse, and discussion.
B. We intend these by-laws, and any future by-laws adopted by the GPDE, to be consistent with these principles. It is also our intent that GPDE will be an evolving organization, consciously striving to become a better grassroots democratic organization, while serving to effectively realize other Green Party values.
C. The GPDE is an independent political party, and shares kinship with the Green Party internationally through our common adherence to the Four Pillars of the Green Party:
1. Ecological Wisdom
2. Social Justice
3. Grassroots Democracy
D. GPDE is affiliated nationally with the Green Party of the United States (GPUS), and shares our common adherence to the Ten Key Values:
1. Grassroots Democracy
2. Social Justice
3. Ecological Wisdom
6. Economic Justice
7. Gender Equity and Cooperation
8. Respect for Diversity
9. Personal and Global Responsibility
10. Future Focus
E. The GPDE works to effect positive social, economic, and political change through four actions: election of GPDE endorsed candidates for public office, legislative action, member/public education, and direct civic action. Our adherence to the Ten Key Values and the Four Pillars inspires and guides our actions.
F. These by-laws provide the structure for organizing GPDE and through them we seek to establish the relationship between the affiliated parts that make up its whole. The affiliated parts of GPDE are given certain authority and responsibility. However, final power in the GPDE lies with the members of GPDE.
The GPDE by-laws are subordinate to the U.S. Constitution, the laws and regulations of the United States of America, and the laws of the State of Delaware. Members are compelled to change laws restricting grassroots democracy and other key values held by the Green Party.
Any person who is registered Green Party in the State of Delaware and who contributes dues to the party is a member of the GPDE. Dues will be maintained at various affordable levels, including the waiving of dues for hardship. Members of the GPDE are entitled to fully participate, with exceptions as specified in these by-laws.
A. Intentions of Locals
1.GPDE Locals are intended to be semi-autonomous parts of the GPDE with great flexibility in deciding how they operate internally within the requirements of affiliation with GPDE.
2. GPDE Locals are guided in their decision making by GPDE by-laws and the Ten Key Values and the Four Pillars.
B. Defining a Local
1. A Local is a group of GPDE members who meet on a regular basis to advance the Intentions and Purposes of the GPDE in unity with these by-laws and the Ten Key Values and the Four Pillars.
2. Locals are loosely defined geographically by county, region, or city/town, and are referred to accordingly (for example, the GPDE Newark Local). Larger areas may need to pool members until working locals are sustainable.
C. Operation of Locals
1. Locals meet at least quarterly.
2. Locals uphold the Ten Key Values and the Four Pillars, the Intentions and Purposes of the GPDE, and abide by the by-laws of the GPDE.
3. Locals may establish an e-mail list comprised of officers and any other member of the local who wishes to be part of the list for the purposes of discussion, notification, setting meetings and minor decisions among the officers concerning noncontroversial matters.
4. In the interest of keeping expenses low, members may be notified of meetings through e-mail or by phone.
5. Other interested people are welcome to attend and participate in Local meetings but do not hold voting privileges.
D. Establishing Locals
1. Locals are approved by the GPDE Coordinating Council (CC) for affiliation with the GPDE based on expressed interest by members of GPDE, their ability to adhere to the Intentions and Purposes outlined for the GPDE, and a perceived need to establish a Local as determined by the CC.
2. A group of GPDE members may express their interest in establishing a Local to the CC.
3. A majority vote of CC members present and voting for approval is needed to authorize a GPDE Local.
E. Local Membership
1. Membership in a Local is extended to any GPDE member at their request.
a. In extending membership, the new member agrees to:
i. Belong to and vote in only one Local.
ii. Adhere to the Intentions and Purposes of the GPDE.
iii. Use the Ten Key Values and the Four Pillars to guide their GPDE activities.
iv. Comply with these by-laws.
2. A person may only transfer membership from one Local to another by giving notice to the Chair of each local involved in the change.
3. Unaffiliated members are encouraged to form and/or join a Local.
F. Local Structure
1. Local elects/appoints the following officers, each having the following responsibilities:
i. Ensures the Local meets requirements needed to maintain its status as a GPDE Local.
ii. Prepares, or ensures that reports are prepared, as requested by the CC.
iii. Convenes Local meetings at times and places approved by the Local membership.
iv. Develops, or has developed, an agenda that is published and archived prior to each Local Meeting.
v. Facilitates, or ensures that a facilitator is selected, for each Local meeting using the developed agenda.
vi. Ensures, or selects someone to ensure, that the facility in which the Local meets is available for each meeting and is secure after each meeting.
vii. Keeps an on-going and accurate roster of Local members so that a person is a member (and votes) in only one local at any given time. This roster is shared with other locals and the CC.
i. Keeps Local meeting minutes.
ii. Delivers meeting minutes to the Chair in a timely fashion.
iii. Publishes and archives Local meeting minutes for member access
iv. Notifies the Local membership of scheduled meetings, posting the times, location, and agenda before each meeting.
c. CC Representative
i. Serves for a period of time determined by the Local, but no shorter than one (1) year.
ii. Attends, or ensures that a member of her or his Local attends, each CC meeting as scheduled.
iii. Reports to the Local members regarding the activity of the CC for the purpose of increasing Local understanding, cooperation and unity with the CC’s activities and the wider GPDE membership.
iv. Liaisons with the CC regarding financial transactions of the GPDE and financial activities of the Local.
v. Liaisons with the CC regarding member concerns and/or proposals.
2. Locals may create additional officer positions within the Local and alter their internal structure but must include the above functions.
G. Local Candidate Endorsement & Revocation
1. GPDE Locals are responsible for the endorsement of prospective candidates for local public office in their area of influence.
2. Prospective candidates express interest in running for public office to the Local.
3. They outline their qualifications, experience, and reason (s) for seeking the endorsement of the Local.
4. They submit their expression of interest in a timely manner giving the Local time to evaluate their candidacy, including contact with and feedback from the Local’s members.
5. They describe their preliminary campaign plans.
6. The Local solicits the opinion of its members.
7. The Local is encouraged to offer a forum for prospective candidates to openly exchange with its membership.
8. The Local considers campaign and election time frames when working with the prospective candidates, making an effort to provide its membership with information and coming to a decision to endorse or not in a timely fashion.
9. The Local endorses prospective candidates through a majority vote in favor of endorsement by members present and voting.
10. Following the endorsement of the candidate, the Local works to help its members elect the endorsed local candidate to office.
11. GPDE Locals are responsible for revocation of endorsement for Local candidates.
12. If an endorsed Local candidate demonstrates disregard for the GPDE’s Intentions and Purposes or the 10 Key Values and the Four Pillars, the Local may revoke its endorsement by 2/3 vote of its members present and voting.
a. The candidate and the CC are notified of the potential revocation of endorsement.
b. If revocation is approved, the candidate and the CC are notified.
c. The CC advises the State Department of Elections of the revoked endorsement.
d. With revocation of endorsement, GPDE members are discouraged from further support of the former GPDE candidate.
H. Local Working Committees
1. Locals may establish working committees under their supervision, hereafter referred to as Local working committees (e. g., The GPDE Newark Local Working Committee for Universal Health Care Concerns).
2. The Local receives and reviews the Local working committee reports, work plans, and approves recommendations from the working committees and/or makes recommendations to the working committees.
3. Local working committees are established as a regular committee or an ad-hoc committee.
a. Regular Local working committees are long term in nature and continue to function until retired by the Local.
b. Ad hoc Local working committees are established for specific purposes, with a limited time frame, and are automatically retired when their task is accomplished and/or the Local retires it.
4. When establishing a committee, the Local specifies the type of committee, regular or ad hoc, being established.
A. CC Composition
1. Any member of the GPDE is eligible to serve on the CC.
2. The CC is, ideally, composed of
a. Three (3) at-large members,
b. Two (2) GPDE National Representatives to the Green Party national organization, Green Party of the United States (GPUS),
c. A representative from each GPDE Local (one representative per Local),
d. A representative from each CC authorized GPDE working committee (one representative per working committee).
3. The at-large CC members (3), the GPDE National Representatives (2), and affiliated Local representatives are voting members of the CC, while GPDE Working Committee Representatives are non-voting members of the CC.
4. If there are not two current National Representatives and an Alternate (who is not already a member of the CC in another capacity) is available, the Alternate will be a voting member.
5. Minimum composition of the CC is five people, intended to be two National Representatives and three at-large members.
6. The Treasurer will remain a member of the CC, either as one of the at-large members, a National Representative, or representative of a Local, until that person resigns or another treasurer is elected by the CC and has learned the requirements of the position.
7. GPDE-endorsed elected public officials in Delaware are non-voting CC members.
8. GPDE CC members’ names and contact information are posted on the GPDE web site and otherwise made freely available to the membership.
9. CC meetings are open to all GPDE members to attend.
10. The CC will establish an e-mail list to notify interested members of CC meetings, as well as post CC meeting times on the GPDE website.
B. CC at-large and National Representative Election
1. Candidates for the CC at-large and National Representative positions are nominated and elected based on their ability to guide the GPDE in our efforts to achieve stated Intentions and Purposes in accord with the Ten Key Values and the Four Pillars.
2. Candidates for the CC at-large and National Representative positions may be nominated by a CC appointed ad hoc working committee and/or from the floor of the Annual Meeting.
3. Candidates for the CC at-large, National Representative, and Alternate positions are given equal access to present their qualifications to the GPDE membership prior to their election.
4. CC at-large members and National Representatives are elected for staggered two-year terms on an annual basis.
5. CC at-large members and National Representatives are elected by a majority vote of the membership present and voting at the Annual Meeting or GPDE Membership Meeting.
6. In instances where no candidate for the CC membership or National Representative wins at least a simple majority of votes, an instant run-off is held to determine the election winners.
7. CC members and National Representatives, duly elected, assume their positions immediately.
6. In situations where participation in GPDE is low and locals are not active, those registered Greens who express an interest in participating in the party may choose among themselves enough CC members to fill the five member minimum requirement. A full election will be held at the next Annual or Membership meeting for those positions.
C. CC Meetings
1. The CC meets as often as necessary to fulfill its responsibilities, but must meet at least quarterly.
2. The CC designates one or more of its members to be responsible for convening and facilitating CC meetings.
3. A quorum of no less than 3/4 of the voting CC members is required for any vote taken by the CC.
4. CC meetings are open to all GPDE members to attend. The CC notifies the membership of scheduled CC meetings by posting the time, location, and agenda before each meeting.
5. The CC may establish an e-mail discussion list, comprised of the members of the CC and any other party members who requests to be on the list.
6. The CC may make online decisions when no meeting is scheduled before the time that the decision is needed. The secretary shall keep a record of such decisions. When GPDE regularly publishes electronic or hard-copy newsletters, such decisions will be reported in them. When no publication is occurring, the secretary will report those decisions at the next annual meeting.
D. CC Purposes/Functions/Responsibilities
1. Leadership – The CC is the leadership body of the GPDE and exercises a general administrative and oversight function for the GPDE.
a. The CC is charged to oversee implementation of statewide programs and projects that advance the Intentions and Purposes of the GPDE including, but not limited to, membership, communications, publicity, and by-laws.
b. The CC is responsible for acting as the main contact and spokespersons for the GPDE with regards to outside persons or organizations.
c. The CC is empowered to make decisions on behalf of the GPDE with the exception of the following that require approval of the full membership.
i. Adoption of by-laws and amendments to such.
ii. Election of CC at-large members and the National Representatives.
iii. Adoption of the GPDE platform planks.
iv. Selection of a representative to national or regional conferences.
v. Removal of members from the CC.
vi. Removal of GPDE members from membership.
vii. Endorsement or revocation of endorsement of candidates for national or statewide elected office.
d. The CC promotes the establishment of affiliated GPDE Local organizations. The CC upholds Locals to carry on active and effective political activity within their area.
e. The CC strives to have GPDE members elected to positions of leadership and appoint representatives who adequately serve the diversity of populations in Delaware and their needs.
2. Communications – The CC facilitates communication with and between the various Locals and GPDE working committees, as well as the general membership, to ensure concerns of membership and organizational tasks are being addressed.
a. The CC maintains an e-mail list as the primary means of communication. After one good faith attempt to inform each newly registered Green by mail of the e-mail communications, asking each to provide an e-mail address, no other mailing to her or him will be done in order to save expenses, unless the voter states that she or he does not have e-mail and wish to receive mailed information.
b. When the Party is capable, the CC shall establish a communications committee, including a chairperson, with the goals of:
i. Having a spokesperson for the Party, who will issue communications to the various media.
ii. A Green Party member shall be spokesperson and will coordinate, with the communications committee, about statements released to the media.
c. Maintaining an electronic newsletter to communicate news of interest concerning the Green Party and related issues to Green Party members, other interested members of the
public and to the media;
i. A Green party member shall be the editor of the electronic newsletter.
ii. The editor will coordinate with the communications committee about what relevant information to print.
d. Maintaining a website to inform the public about the GPDE.
i. The CC will pay the fees to maintain a website.
ii. A Green Party member shall be the website manager.
iii. The website manager will coordinate with the communications committee about what relevant information to include.
e. In the absence of a working communications committee, individual Greens are allowed to take on any of the communications roles, with the ongoing approval of the coordinating council.
i. The Secretary of the CC assumes the duties of the chair of the communications committee in the absence of such a committee (See CC Secretary responsibilities).
f. The CC facilitates statewide and national candidate campaign forums.
g. The state treasurer is authorized to spend funds for mailings to communicate with members while also asking for contributions.
3. Working Committees – The CC may establish working committees under its supervision, hereafter referred to as GPDE working committees (e. g., The GPDE Working Committee for Candidate Search).
a. From the GPDE membership, the CC appoints the GPDE working committee members, with exceptions as specified in the by-laws.
i. The CC designates a convener/facilitator from the working committee members to schedule and conduct the first working committee meeting.
ii. Working committees are composed of no less than three (3) members.
b. The CC receives and reviews the GPDE working committee reports, work plans, and approves recommendations from the working committees and/or makes recommendations to the working committees.
c. GPDE working committees may be established as regular committees or ad hoc committees.
i. Regular GPDE working committees are longer term in nature and continue to function until laid down by majority vote of the CC.
ii. Ad hoc GPDE working committees are established for a specific purpose and limited time frame and are automatically retired when members agree its task is accomplished and/or the CC retires it.
d. The CC may consider consolidation of separate Local working committees into statewide GPDE Working Committees when such consolidation is seen as beneficial to the GPDE.
i. A proposed consolidation of Local working committees under the supervision of the CC requires the approval of the Locals involved in the consolidation.
ii. If approved by a Local, the CC may designate it to oversee the newly formed GPDE working committee.
iii. In such instances where a Local agrees to oversee a GPDE working committee, it reports its activities to the CC.
iv. Retiring of a GPDE working committee receiving a Local’s oversight requires the approval of the CC by a majority vote of those present and voting.
4. GPDE Annual Meeting – The CC is responsible for convening the Annual Meeting.
a. The CC convenes the Annual Meeting by notifying members of GPDE via e-mail or other electronic means, unless the member has specifically requested a postal mailing. Experience has shown that mailing to all members is a major expense which has produced a low level of response.
b. The Annual Meeting is held in the months of April or May of each year at a time which affords member access.
c. The CC provides an annual report of its activities to the members at the Annual Meeting.
i. The CC will establish a committee of any three recognized Greens to check the voter registrations of people attending the annual meeting.
ii. Anyone attending, who is not on the latest voter database which GPDE obtained, must produce evidence of her or his voter registration.
iii. Before or during an Annual Meeting, this committee by unanimous agreement may request that a registered Green must cease participating and leave. Such requests would be based on suspicions that the person does not actually agree with the principles and values of the party or intends to in some way undermine the Green Party of Delaware, such as putting forward candidates who do not represent the party.
iv. Greens attending, who have previously been recognized as being party members, may object to the committee’s request and with a motion and a second bring the question of removal of a person before the entire attending body. In the latter case, after discussion, the person may be removed if two-thirds of those eligible to vote on the matter agree. No person under such suspicion is eligible to vote on her or his removal or the removal of any other person.
d. The CC appoints a Meeting Chair.
e. The CC, or its designee, makes necessary arrangements for the Annual Meeting, including adequate accommodations, preparing an agenda and conducting elections.
f. The CC, or its designee, ensures that the membership is notified of the Annual Meeting, including an agenda, at least 20 days prior to the established date.
g. GPDE Annual Meetings are conducted according to a clear and uniform set of rules of order to be adopted by a majority vote in favor by members present and voting at the GPDE Annual Meeting.
h. If the GPDE membership is unable to adopt rules of order by majority vote, an ad hoc GPDE Working Committee on Rules of Order is appointed by the CC.
i. The ad hoc working committee researches various rules of order and, at the next Annual Meeting or GPDE Membership Meeting, whichever comes first, gives GPDE members its recommendations.
5. GPDE Membership Meetings – GPDE Membership Meetings are called by the CC according to the perceived needs of the GPDE or at the request of the membership.
a. The CC, or its designee, considers scheduling a GPDE Membership Meeting at the request of GPDE member(s) or Local(s) upon receipt of a written request through their CC Representatives.
b. Upon a 2/3 vote in approval by the CC members attending and voting, a GPDE Membership Meeting is held within 60 days of CC approval.
c. The CC appoints a GPDE Membership Meeting Chair.
d. The CC gives the GPDE membership at least 20 days notice of a called GPDE Membership Meeting that includes an agenda.
e. The CC, or its designee, is responsible for making the necessary arrangements for a GPDE Membership Meeting.
f. When 1/5 or more of GPDE members submit a written petition for a GPDE Membership Meeting, the CC is obliged to schedule and then conduct a GPDE Meeting within 60 days of receipt of the written petition.
6. Endorsement of Candidates – The CC is responsible for recommending the endorsement of prospective candidates for national and statewide public office to the
a. Prospective candidates for public office express their interest to the CC where they outline their qualifications, experience, and reason(s) for seeking the endorsement of the GPDE.
i. Prospective candidates submit their expression of interest so the CC has time to evaluate their candidacy, especially to have contact with and feedback from Locals. The CC solicits the opinion of the GPDE membership regarding their support of the prospective candidates, working with the Locals to achieve this goal.
ii. The CC discusses with candidates their seeking GPDE endorsement, their qualifications to hold public office as Green Party members, as well as the benefits and requirements of endorsement.
b. The CC decides by a majority vote of members present and voting which prospective candidates to recommend to members at the Annual Meeting.
c. Endorsement of a candidate is conditional upon:
i. The candidate having a campaign committee independent of GPDE and complying with Delaware filing and financial disclosure requirements.
ii. The candidate’s support of and commitment to carrying out the Intentions and Purposes of the GPDE as well as adhering to the Ten Key Values and the Four Pillars.
iii. The candidate’s campaign committee’s being solely responsible for all of its financial obligations and for compliance with all requirements of the law for reporting campaign
income and expenses.
iv. Accepting campaign contributions within donor limits set by the GPDE in its platform.
d. Endorsement of national and statewide candidates is made by GPDE members at the Annual Meeting or GPDE Membership Meeting.
e. The decision to endorse is made by a majority vote of members present and voting in favor of endorsement.
f. GPUS candidates for president and vice-president of the United States are selected proportionally according to the vote of members present and voting at the Annual Meeting.
g. The GPDE National Representatives are required to vote for the national candidates at the ASGP convention according to the proportional votes cast by GPDE members at the preceding Annual Meeting.
h. With the endorsement of a local, statewide or national candidate, the CC works with GPDE Locals for the endorsed candidates’ election to office.
i. As available and at the discretion of the CC, seed funds may be distributed to national, statewide, or local candidates or their election committees from GPDE resources.
7. Revocation of Endorsement for Candidates – The CC is responsible for seeking revocation of endorsed national or statewide candidates.
a. If an endorsed national or statewide candidate demonstrates gross and repeated disregard for the GPDE’s Intentions and Purposes or the Ten Key
Values and the Four Pillars, the CC may seek to revoke its endorsement.
i. The CC, by a 2/3 vote of those present and voting in favor, calls for a GPDE Membership Meeting to discuss and vote upon revocation of endorsement.
ii. By a 2/3 vote of the GPDE members present and voting for revocation, the GPDE’s endorsement of a candidate is revoked.
iii. With revocation of endorsement, GPDE members are encouraged not to support the candidate further.
iv. The CC advises the State Department of Elections of the revoked endorsement.
E. CC Officers
1. The voting members of the CC elect, by a majority vote of those present and voting, Secretary, and Chair from all CC members. The Treasurer stands for election each year at
the Annual Meeting.
a. All voting members of the CC are eligible to serve as CC officers.
b. Election of CC officers is completed within 30 days of the election to the CC members.
c. The names, positions, and contact information of newly elected CC officers are posted on the GPDE web site.
d. Terms for the Secretary, Treasurer, and Chair are for one year.
e. The CC members select a meeting convener/facilitator from among the full CC membership.
i. Rotation of this responsibility is encouraged so that leadership abilities are developing among CC members.
2. The CC Secretary is responsible for:
a. Minute taking, or arranging for someone to take minutes, at all CC meetings, Annual Conventions, and GPDE Membership Meetings, preparing those minutes for publication and archiving.
b. Maintaining and updating, or arranging for someone to maintain and update, the GPDE data base of member information and the GPDE membership e-mail list.
c. At the CC’s instruction, contacting the membership via s-mail and/or e-mail.
d. Developing and distributing, or having developed and distributed, the semiannual GPDE Newsletter.
e. Developing and maintaining, or arranging for someone to develop and maintain, a GPDE web page.
f. Responsibilities c, d, and e shall pass to an active communications committee when it is established.
3. The CC Treasurer is responsible for:
a. Receiving and disbursing GPDE funds as approved and directed by the CC.
b. Maintaining accurate and timely records of financial transactions.
c. Examination of GPDE accounts and presenting a summary annual financial report at each Annual Meeting.
d. Developing and presenting summary financial reports as requested by the CC.
e. Filing with the State Department of Elections and the US Department of Internal Revenue financial reports required by applicable statute and regulation.
4. The Chairperson is responsible for:
a. Notifying the membership of meetings.
b. Chairing meetings
c. In the absence of a chosen spokesperson, the chairperson is the spokesperson for the
5. The CC, as a whole, shall assume the duties previously ascribed to the By-laws officer. It shall appoint a committee (the By-Laws Working Committee) of at least three (3) GPDE members to review the by-laws at least once every four years.
6. Reassignment of CC Secretary and Chair is completed by a majority vote of CC members present and voting.
7. In the event the elected Treasurer is not able to fulfill the duties of Treasurer, the CC may reassign the position to another person by a majority of CC members present and voting.
F. CC Resignation and Vacancy
1. CC members may resign their positions by writing or e-mail communication to the CC giving one (1) month notice of their intentions.
2. A CC position is considered vacant when a member fails to attend two (2) consecutive meetings without notification or four (4) meetings within a six (6) month timeframe.
3. The CC fills any vacancy on the CC by appointment until the next Annual Meeting or GPDE Membership Meeting, whichever comes first, at which time a successor is elected by the membership.
A. Removal of a CC Member from the CC
1. Any member or Local of the GPDE may propose the removal of a CC member.
a. CC members are removed from the CC, for cause, with 3/4 of members attending and voting in favor of removal at a GPDE Membership Meeting.
i. Cause includes, but is not limited to; actions in direct contradiction to the Ten Key Values and the Four Pillars; that undermine the stated Intentions or Purposes of the GPDE; and in gross and repeated violation of the GPDE By-laws.
b. The member(s) or Local proposing the removal of a CC member submit such, in writing, to their Local CC Representative and make a formal request for the removal of the CC member, detailing the reason(s) for removal.
c. Upon receiving a request for the removal of a CC member, the person(s) or Local requesting removal are invited to address CC members at the next CC meeting and present their proposal in more detail.
d. Excluding the CC member under investigation, by 2/3 vote in approval by the remaining CC members present and voting, the CC forms an ad hoc working committee from the GPDE membership to investigate the written allegations.
e. The ad hoc GPDE Working Committee on Removal of a CC Member is formed with the appointment by each Local of at least one member from their Local to serve on the working committee.
i. The working committee is composed of at least three (3) GPDE members.
ii. Members of the CC are not permitted to serve on the working committee.
iii. A convener is appointed by the CC from the working committee members who is responsible for establishing the date and place of the 1st meeting of the committee, ensuring all members of the committee have a copy of the original letter detailing the allegations and request for removal of the CC member, and conducting the 1st meeting.
f. Within 30 days from being formed, the ad hoc GPDE working committee investigates the written allegations and reports to the CC, in writing, regarding its findings.
i. Such an investigation includes, at a minimum, a face-to-face interview with the person against whom the allegations have been made and, separately, the person(s) who made the allegations.
ii. The working committee may also request to interview other members of GPDE, at the members’ discretion and their voluntary willingness to participate in the investigation.
iii. The ad hoc GPDE working committee makes every effort to conduct a balanced and fair investigation, seeking to understand the truth of the allegations.
g. If the ad hoc GPDE working committee, by a 2/3 vote of members present and voting, finds the allegations lacking in substantial evidence, their report to the CC must include their decision that the allegations are unsubstantiated and that the request for the CC members removal is denied without further action.
i. With this finding, the ad hoc GPDE working committee notifies the member(s) or Local who brought forward the allegations and the CC member under investigation, in writing, of the their findings and their decision not to pursue the matter further.
h. If the ad hoc GPDE working committee, by a 2/3 vote of members present and voting, finds substantial evidence supporting the allegations, their report to the CC must include their decision that the matter be brought before the full GPDE membership at an GPDE Membership Meeting.
i. The CC member under investigation is explicitly invited to the GPDE Membership Meeting when the ad hoc GPDE working committee reports to GPDE members regarding its findings and is given fair opportunity for rebuttal of the accusations.
ii. If there is no GPDE Membership Meeting scheduled within 60 days from the time of the ad hoc GPDE working committee report to the CC, the ad hoc working committee schedules for and conducts a GPDE Membership Meeting.
iii. Of GPDE members present and voting, a 3/4 vote in favor of removal at the GPDE Membership Meeting removes a CC member from office.
iv. A former CC member remains a member of the GPDE but is not eligible for any CC position or GPDE/Local endorsement for a period of one year from the date of her or his removal from CC membership.
v. If a CC member is not removed from membership during any point in the removal process, the CC and other members work to rebuild member relations and GPDE unity.
B. Removal of a GPDE member from GPDE membership
1. Any GPDE member or Local may propose the removal of another member from membership in the GPDE following the following process.
a. GPDE members may be removed from membership, for cause, by a 3/4 vote of the GPDE membership present and voting at a GPDE Membership Meeting.
i. Cause includes, but is not limited to, actions: in direct contradiction to the Ten Key Values and the Four Pillars; that undermine the stated Intentions or Purposes of the GPDE; and in gross and repeated violation of the GPDE By-laws.
b. The member(s) or Local proposing the removal of a GPDE member submits, in writing, to their Local CC Representative a specific request for the removal of the member, and detailing their reason(s) for the request.
c. Upon receiving a request for the removal of a GPDE member, the Local CC Representative requests time on the agenda of the next CC meeting and
presents the proposed removal to the CC.
d. If found to hold merit, by a 2/3 vote of CC members present and voting, the CC appoints an ad hoc working committee of GPDE members to investigate the written allegations.
i. The working committee is composed of at least three (3) GPDE members with representation from various Locals.
ii. A convener of the ad hoc GPDE Working Committee on Removal of a Member is formed with the appointment of members to the committee by the CC. The convener is responsible for establishing the date and place of the 1st meeting of the committee and conducts it. The convener ensures the appointed committee members have a copy of the original letter detailing the allegations and request for removal of the GPDE member.
e. Within 30 days from being established, the ad hoc GPDE working committee investigates the written allegations and reports back to the CC, in writing,
regarding their findings.
i. Such an investigation includes, at a minimum, a face-to-face interview with the person against whom the allegations have been made and, separately, the person(s) who made the allegations.
ii. The committee may also request to interview other GPDE members, at the members’ discretion and their voluntary willingness to participate in the investigation.
iii. The ad hoc GPDE working committee makes every effort to conduct a balanced and fair investigation, seeking the truth of the allegations.
f. If, by a 2/3 vote of members present and voting, the ad hoc GPDE working committee finds a lack of substantial evidence supporting the written allegations, their written report to the CC must include their decision that the allegations are unsubstantiated and that the request for the members removal is denied without further action.
i. With this finding, the ad hoc GPDE working committee notifies the member(s) or Local who brought forward the allegations and the accused member, in writing, of their findings and their decision not to pursue the matter of removal from membership further.
g. If, by a 2/3 vote of members present and voting, the ad hoc GPDE working committee finds substantial evidence supporting the written allegations, their written report to the CC must include their recommendation that the matter be brought before the full GPDE membership at an GPDE Membership Meeting.
i. The member under investigation is explicitly invited to the CC meeting when the ad hoc GPDE working committee reports to the CC regarding their findings and is given fair opportunity for rebuttal of the accusations prior to the CC voting.
ii. The CC, by a 2/3 vote in favor of membership removal by CC members present and voting, proceeds to schedule an GPDE Membership Meeting if there is no GPDE Membership Meeting scheduled within 60 days from the time of the ad hoc GPDE working committee’s report.
iii. The accused member is explicitly invited to the GPDE Membership Meeting and given an opportunity to rebut the accusations with the membership.
h. By a vote of 3/4 in favor of removal by members present and voting at a GPDE Membership Meeting, a GPDE member is removed from membership.
i. The former member may not apply for membership for a period of one year following the vote for her or his removal.
ii. The former member is no longer eligible to vote at any GPDE function.
iii. Application to regain membership is made to the appropriate Local. Membership status is extended to an applicant by a majority vote in favor by Local members present and voting given that the applicant has met all other membership criteria.
iv. If a GPDE member is not removed from membership during any point in the removal process, the CC and other members work to rebuild member relations and GPDE unity.
C. Resignation of a Member from Membership
1. A GPDE member may resign from the GPDE by submitting a letter of resignation to her or his Local or the CC, expressing her or his intention to end her or his membership in the GPDE.
a. The letter of resignation is forwarded to the CC Secretary who ensures that membership information on the former member is deleted from the GPDE membership data base and e-mail list.
b. Local Chairs are advised of the member’ resignation so their membership rosters may be adjusted accordingly.
c. Application to regain membership is made to the appropriate Local.
i. Membership status is extended to an applicant by a majority vote in favor by Local members present and voting given that the applicant meets other membership criteria.
1. The CC-appointed By-Laws Working Committee may submit proposed amendments directly to the CC.
2. Any member or Local of the GPDE may propose amendment(s) to the by-laws by notifying the CC Chair, through her or his CC Local Representative, of the proposed by-laws amendment(s).
3. The CC Chair reviews the proposed amendment(s) for merit, consulting with the Local or person(s) making the proposal for clarification or further understanding.
4. If after due consideration and in the opinion of the CC Chair, the proposed by-law amendment does not hold merit, she or he responds in writing to the Local or person(s)
who submitted the proposed amendment, explaining her or his decision and reasoning on the matter.
a. A report of the written decision is made to the CC.
5. If, in the opinion of the CC Chair, the proposed by-laws amendment does hold merit, the Local or person(s) who submitted the proposed amendment are notified of its acceptance for further committee review, and the CC Chair recommends the formation of an ad hoc GPDE Working Committee on By-laws Amendments to the CC.
a. The GPDE membership is informed of the proposed by-law amendment and is invited to participate in its development.
b. By a majority vote of CC members present and voting in favor, the CC authorizes the formation of an ad hoc GPDE working committee.
i. The CC appoints the members of the ad hoc working committee.
ii. The ad hoc working committee is composed of at least three (3) GPDE members selected by the CC, one being a representative from the Local or person (s) submitting the proposed by-law amendment.
c. One (1) selected representative of the Local or a person who was involved in proposing the by-laws amendment is required to be a member of the ad hoc working committee.
i. If no one agrees to serve on the ad hoc working committee from the Local or person (s) submitting the proposed amendment, the CC Chair may dismiss the proposal at her or his discretion.
ii. If, in the opinion of the CC Chair, the proposed by-laws amendment is so compelling and important to the GPDE, a committee may be formed without the participation of a person involved in proposing the by-laws amendment, as approved by the CC.
d. Within 30 days from the acceptance of the proposed by-laws amendment by the ad hoc working committee, the ad hoc working committee reviews the proposal and determines merit.
e. If, after due consideration and in the majority opinion of working committee members present and voting, the proposed by-law amendment does not hold merit, the committee instructs the CC Chair to respond in writing to the Local or person(s) who submitted the proposal, explaining its decision and reasoning on the matter.
i. Any decision not to proceed with the proposed by-law amendment by the ad hoc working committee has no appeal.
ii. The working committee, through the CC By-laws Officer, provides suggestions to the Local or person(s) who submitted the proposed amendment(s), encouraging their future consideration and involvement in developing by-laws amendments.
iii. The proposed by-laws amendment, or a proposal essentially the same as the original, may not be resubmitted to the CC By-laws Officer for consideration until a 90 day period has expired from the date of the amendment’s(s’) rejection.
f. The ad hoc working committee has the discretion to modify the proposed by-law amendment while under its consideration, as needed, to make the proposed amendment more clear and understandable, as long as the original intention/purpose of the proposed amendment is maintained in any subsequent version. In the event that the individual(s) making the original proposal is not on the working committee, consultation with that individual(s) is encouraged.
g. If, after due consideration and in the opinion of at least 2/3 of working committee members present and voting, the proposed by-law amendment does hold merit, the CC Chair instructs the CC to place the matter of the proposed by-law amendment on the agenda for the next Annual Meeting or GPDE Membership Meeting, whichever comes first.
i. If, in the opinion of the CC, the proposed by-law amendment is in need of immediate consideration by the GPDE membership, the CC has the discretion to call a GPDE Membership Meeting by a 2/3 vote of CC members present and voting.
h. The proposed by-law amendment(s) are made available to the GPDE membership for their review 20 days prior to the Annual Meeting or GPDE Membership Meeting.
i. With the proposed change to the by-laws, the ad hoc working Committee clearly specifies to the membership information needed to make informed decisions including;
i. The exact wording of the proposed amendment.
ii. Which section(s) of the current GPDE By-laws are amended by the proposal.
iii. Why the proposed amendment is recommended.
iv. The likely impact of approval on the membership/GPDE.
j. At the Annual Meeting and/or GPDE Membership Meeting, the proposed by-law amendment(s) and the change(s) it brings to the GPDE by-laws are discussed over a period of time established by the CC.
i. Changes to the proposed by-law amendment are not accepted at the Annual Meeting or GPDE Membership Meeting.
k. A 2/3 vote by members present and voting in favor of the proposed by-law amendment ratifies it into the GPDE By-laws.
i. When duly ratified, the amended by-laws take effect immediately.
ii. The amended by-laws are published and archived for member access.
l. If a proposed by-law amendment is not passed by the GPDE membership with the necessary vote margin, a motion to have the amendment(s) returned to the CC Chair or reintroduced with modification may be accepted from the floor.
i. By a majority vote of the GPDE membership at the Annual Meeting or GPDE Membership Meeting, the proposed by-laws amendment may be sent back to the CC Chair for their further consideration and/or modification.
ii. As an alternative, especially when it appears that only slight modification to a proposed by-law amendment is needed to obtain GPDE membership approval, a modified proposed by-law amendment may be reintroduced to the GPDE membership for a vote through a motion from the floor at the Annual Meeting or GPDE Membership Meeting.
B. By-laws Adherence
1. The By-laws Committee will review the continuing operations of the GPDE at all levels to ensure proper implementation of the by-laws. Any member of the CC or any local can initiate a review.
2. In circumstances where the by-laws are not being followed, the By-laws Committee makes appropriate corrective recommendations and advises the full CC membership.
3. In instances where the CC is in gross or repeated violation of the by-laws, the CC By- laws Committee may appoint and convene an ad hoc GPDE Working Committee on CC By-laws Violations.
4. The By-laws Committee calls a GPDE Membership Meeting when a CC member is under investigation. Only after a concerted effort to effect positive change, the GPDE working committee may, by a 3/4 vote in favor by those present and voting, by-pass the authority of the CC to schedule a GPDE Membership Meeting.
5. The By-laws Committee reviews the operations of the GPDE with established by-laws so that amendments to it may be considered.
6. The By-laws Committee may convene ad hoc GPDE working committees to address by-law amendment proposals.
In the event that the GPDE does not hold an Annual Meeting or GPDE Membership Meeting for a period of three consecutive years, the GPDE is dissolved and the Treasurer pays over and delivers such assets as may be the property of the GPDE to the Association of State Green Parties (Green Party of the United States) or its successors or assigns. This transfer is made in full compliance with any applicable law.
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